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The Energy & Mineral Law Foundation
Papers submitted to the Energy & Mineral Law Foundation follow the standards set by the published Institute papers of the Energy & Mineral Law Foundation, the Rocky Mountain Mineral Law Foundation and the Southwestern Legal Foundation. Except as otherwise indicated in these guidelines, the books published for the other foundations will be a useful guide. All papers should conform to these "Author's Guidelines." In accordance with the WestLaw contract, the Foundation warrants to West Publishing Company that the Institute lectures and papers will be the original work of the authors, and will not contain copyrighted material from other sources without the consent of the publisher and copyright owner of such material. Although each chapter is reviewed by the Editorial Board, authors are solely responsible for the content. It is presumed that any article is substantively accurate on the date that it is submitted in final form to the Foundation.
1. Manuscripts may be submitted electronically as an email attachment, and should also be submitted on a disk and on 8 1/2 x 11 paper. Approximately 45 typewritten pages is an average length for submission. 2. Always double-space the entire manuscript, including block quotations and footnotes. This leaves room for insertions or changes which sometimes must be made by the editorial staff. 3. Number all pages consecutively with pencil, with footnotes embedded in the manuscript. Do not use automatic page or footnote numbering available in your word processing programs. 4. Because of the technology used in desktop publishing, please limit the use of charts, graphs, diagrams or letter exhibits in your chapter. When such references are necessary, please incorporate the text of such exhibit in a footnote. If graphic references are absolutely essential, please submit an original document for incorporation as an appendix to your chapter. Graphics should be submitted as separate 300 dpi tif files, black and white only. 5. Footnotes should be embedded in the manuscript, preceded by a plus sign and an open bracket, followed by a closed bracket and a plus sign. +[footnote text.]+ Do not use the automatic footnote feature now available in various data processing programs, because desktop publishing software problems can occur when the chapter is formatted for publication.
Note that in the above example of footnote procedures, the full case name is not italicized in the footnote. However, when using the "short form" for the case, Graham, the abbreviated case name, is italicized both in the text and in the footnote. Place a period at the end of the embedded footnote.
Submit in Maclntosh or DOS Format. Microsoft Word is the preferred choice for word processing software. Submit a diskette along with your hardcopy manuscript for verification. You may submit your paper electronically as an email attachment. However, please mail the diskette and hard copy for back-up.
A typical chapter is divided into sections and subsections with appropriate headings, which are used for the Table of Contents and as key words for electronic data bases. When preparing the article, use XX to represent the chapter number, followed by the heading for each section and subsection. Chapters will be assigned during the editorial process. These sections will be the main topics of your article. A section may be divided into four (4) subsection levels, where necessary, as shown below. Place a period after each heading in sections and subsections as shown below.
§ XX.01. Legal Problems and Solutions. [1] — Administration and Enforcement. [a] — Particular Aspects Under Article 4. [b] — Orphan Wells. [i] — [ii] — [2] — Constitutional Limitations. [a] — Requirements for Coal Mine Safety. [b] — In re Peabody Coal. § XX.02. New Legislation. The section and subsections are also used to create the Synopsis which is found at the beginning of the chapter.
An article should be divided into as many sections as necessary. Section headers are used in the indexing process by WESTLAW for electronic databases. Therefore, make sure your headers have meaning. For instance, "Other Cases" should not be used as a section or subsection header because it does not describe the material which follows and could not be used for indexing. General Rules a. UNDERLINE any words to be set in italic type b. Capitalize each word of each section and subsection heading, except for articles and prepositions that are fewer than five letters. c. Quotations: indent (block) quotations of 50 words or more. Shorter quotations should be run on with the text, set off by quotation marks followed by the appropriate footnote. d. Numbers: In the text spell out numbers one through nine; use Arabic figures for 10 and above. Use Arabic figures for all numbers in footnotes. Exception to both rules: always spell out the number if it is the first word in the sentence. Use Arabic figures for percentages and spell out the word percent instead of using the symbol. e. Cross-references: All cross-references to other parts of the article should be to section and subsection numbers; e.g., see text, [infra or supra], § XX.04 [I] for further discussion. Avoid cross-references to footnotes.
All case references in the text (e.g., Smith v. Jones) must be underlined, to indicate that the words should be italicized. The first time a case is cited in the body of the paper, use the full title of the case. Repeat the full title and the citation in the footnote. Thereafter, a shorter name such as the common name of the case or the name of plaintiff or defendant may be used. For example, first cite as Doran v. Petroleum Management Co., thereafter as Doran. Do not italicize the full case title in the initial footnote listing the full case title and citation, but subsequent references to the shorter name Doran should be italicized, so indicated by an underline. When a statute with a common name is to be mentioned in the text, use the full title the first time the statute is mentioned, and provide the full title and the citation in a footnote. If the statute will be mentioned often in the text, a common name or acronym can be used. The common name or acronym should appear in parentheses in the text immediately after the first use of the full name. . . . the Federal Mine Safety and Health Act of 1977 (MSHAct) +[Federal Mine Safety & Health Act of 1977, 30 U.S.C. § 801 et seq. (1982).]+ provides . . .
Conform all citations to Blue Book style, 17th Edition. Do not include citations to cases published unofficially in topical compilations or "services" such as the Uniform Commercial Code Reporting Service or the Tax Court Reports, unless that is the only source of the published case. Abbreviate all case names and citations according to Blue Book. Note that the Blue Book now provides the citation form for LEXIS and WESTLAW and for information obtained from the Internet. For state cases, give only the West or "unofficial" citations where available, unless none exists. Most readers will have access to West's National Reporter System, but many will not have access to the "official" reporters of all the states. Include the name of the state (and indicate the court level only where the court is less than the highest court of that state); e.g., Commonwealth v. Barnes & Tucker Co., 303 A.2d 544 (Pa. Int. App. Ct. 1974); and on appeal, Commonwealth v. Barnes & Tucker Co., 371 A.2d 461 (Pa. 1977). Always give the full citation to an authority in a footnote, even though the same citation has been used previously. Do not use a shortened version with "infra" or "supra" to refer to another footnote or section of the paper. If several footnotes in the same section will refer to a single book, article, or case with a particularly long title, use a short title with the first citation: e.g., Fawcett, "Applicability of Federal and State Securities Acts to Sales of Oil and Gas Interest," 17 Inst. Oil & Gas L. & Tax 245, 252‑57 (1966) [hereinafter cited as Fawcett]. The only exception to this rule is where the immediately preceding footnote contains the basic citation, in which "Id." or "Id. at ___” may be used in as many successive footnotes as refer to the basic citation. Note that the EMLF style is to use quotation marks for the title of an article, and italics for the title of the publication. If the footnote is a textual sentence discussing a particular case, the case name should be underlined, so that it will appear in italics when printed. For example – +[The court in Doran noted that . . .]+
The Foundation uses a "major concept" approach, giving index references to significant statutes and concepts. Include a list of the major topics from your paper and reference the appropriate subdivision(s) which should be included in this index.
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Annual Institute Proceedings - General Comments